Privacy Policy

This page was last updated on 16 June 2023.

Communion, (Symplex Inc.), is committed to keeping any and all personal information collected of those individuals that visit our website and make use of our online facilities and services accurate, confidential, secure and private. Our privacy policy has been designed and created to ensure those affiliated with Communion of our commitment and realization of our obligation not only to meet but to exceed most existing privacy standards. THEREFORE, this Privacy Policy Agreement shall apply to Communion, and thus it shall govern any and all data collection and usage thereof. Through the use of you are herein consenting to the following data procedures expressed within this agreement. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent as a means to better understand the way in which other websites garner, make use of and share information collected. Collection of Information This website collects various types of information, such as: - Information automatically collected when visiting our website, which may include cookies, third party tracking technologies and server logs. Please rest assured that this site shall only collect personal information that you knowingly and willingly provide by way of surveys, completed membership forms, and emails. It is the intent of this site to use personal information only for the purpose for which it was requested and any additional uses specifically provided on this site. Purpose/Activity The data we collect about you Personal data, or personalinformation, means any information about an individual from which that personcan be identified. It does not include data where the identity has been removed(anonymous data). We may collect, use, store andtransfer different kinds of personal data about you which we have groupedtogether as follows: Identity and Contact Dataincludes name, username (including Slack username) orsimilar identifier and email address.Technical Dataincludes internet protocol (IP) address, your login data,browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on thedevices you use to access this website or our services. Usage Dataincludes information about how you use our website andservices. Marketing and Communications Data includes your preferences inreceiving marketing from us and your communication preferences. We also collect, use and shareAggregated Datasuch as statistical or demographic data for any purpose.Aggregated Data could be derived from your personal data but is not consideredpersonal data in law as this data willnot directly or indirectly reveal your identity. For example, we may aggregate yourUsage Data to calculate the percentage of users accessing a specific websitefeature. However, if we combine or connect Aggregated Data with your personaldata so that it can directly or indirectly identify you, we treat the combineddata as personal data which will be used in accordance with this privacypolicy.We do not collect anySpecial Categories of PersonalDataabout you (this includes detailsabout your race or ethnicity, religious or philosophical beliefs, sex life,sexual orientation, political opinions, trade union membership, informationabout your health, and genetic and biometric data). Nor do we collect anyinformation about criminal convictions and offences. Type of dataLawful basis for processing including basis of legitimate interestTo register you as a customer(a) Identity and Contact(a) Performance of a contract with youTo provide you with our services(a) Identity and Contact(a) Performance of a contract with youTo manage our relationship with you which may include notifying you about changes to our terms or privacy policy.(a) Identity and Contact(a) Performance of a contract with youTo administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)(a) Identity and Contact(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you(a) Identity and ContactNecessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)To use data analytics to improve our website, products/services, marketing, customer relationships and experiences(a) TechnicalNecessary for our legitimate interests (to define types of customers for our products and services, to keep our website and services updated and relevant, to develop our business and to inform our marketing strategy)To send marketing to you when you have given your consent.(a) Identity and ContactConsentCommunion may have the occasion to collect non-personal anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as the type of browser you are using, IP address, type of operating system, at a later time, that will assist us in providing and maintaining superior quality service. Use of Information Collected Communion may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other possible products and/or services that may be available to you from Data access and removal Any data stored will automatically be deleted after the contract period. Data can also be deleted at any time with a written request to Communion may also be in contact with you with regards to completing surveys and/or research questionnaires related to your opinion of current or potential future services that may be offered. Communion may find it beneficial to all our customers to share specific data with our trusted partners in an effort to conduct statistical analysis, provide you with email and/or postal mail, deliver support and/or arrange for deliveries to be made. Those third parties shall be strictly prohibited from making use of your personal information, other than to deliver those services which you requested, and as such they are required, in accordance with this agreement, to maintain the strictest of confidentiality with regards to all your information. Communion may deem it necessary to follow websites and/or pages that their users may frequent in an effort to gleam what types of services and/or products may be the most popular to customers or the general public. Communion may disclose your personal information, without any prior notice to you, unless required to do in accordance to applicable laws and/or in a good faith belief that such action is deemed necessary or required in an effort to: - Remain in conformance with any decrees, laws and/or statutes or in an effort to comply with any process which may be served upon Communion and/or its website; - Maintain, safeguard and/or preserve all the rights and/or property of Communion; and - Perform under demanding conditions in an effort to safeguard the personal safety of users of Communion and or the general public. Non-Marketing Purposes Communion greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in Communion products and services). In certain circumstances, we may use our website, newspapers, or other public means to post a notice. Children Under Age of 13 Communion does not knowingly collect personal identifiable information from children under the age of thirteen (13) without verifiable parental consent. If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system's database. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website. Unsubscribe or Opt-Out All users and/or visitors to our website have the option to discontinue receiving communication from us and/or reserve the right to discontinue receiving communications by way of email or newsletters. To discontinue or unsubscribe to our website please send an email that you wish to unsubscribe to . If you wish to unsubscribe or opt-out from any third party websites, you must go to that specific website to unsubscribe and/or opt-out. Communion will continue to adhere to the privacy policy described herein with respect to any personal information previously collected. Links to Other Web Sites Our website does contain links to affiliate and other websites. Communion does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of each and every website that collects personally identifiable information. The aforementioned Privacy Policy Agreement applies only and solely to the information collected by our website. Security Communion shall endeavor and shall take every precaution to maintain adequate physical, procedural and technical security with respect to its offices and information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure or modification of the user's personal information under our control. Changes to Privacy Policy Agreement Communion reserves the right to update and/or change the terms of our privacy policy, and as such we will post those changes to our website, so that our users and/or visitors are always aware of the type of information we collect, how it will be used, and under what circumstances, if any, we may disclose such information. If at any point in time Communion decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether or not to permit the use of their information in this separate manner. Acceptance of Terms Through the use of this website, you are hereby accepting the terms and conditions stipulated within the aforementioned Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you are in agreement and acceptance of such changes. We will only retain your personaldata for as long as reasonably necessary to fulfil the purposes we collected itfor, including for the purposes of satisfying any legal, regulatory, tax,accounting or reporting requirements. We may retain your personal data for alonger period in the event of a complaint or if we reasonably believe there isa prospect of litigation in respect to our relationship with you.To determine the appropriateretention period for personal data, we consider the amount, nature andsensitivity of the personal data, the potential risk of harm from unauthoriseduse or disclosure of your personal data, the purposes for which we process yourpersonal data and whether we can achieve those purposes through other means,and the applicable legal, regulatory, tax, accounting or other requirements. How to Contact Us If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email, telephone number or mailing address.

In addition, as we partner with Google's API services we refer you to these terms